Favorite Tools

Hey there! Here’s THE list of must-have tools you can use for running your business. These are our faves and we just wanted to share.


Top sales and marketing software to get you more organized, help you track leads, do follow-up, and close more sales. This is the main tool we use to automate sales and marketing.  When you buy Keap (Infusionsoft) from us you get the best price + bonuses – our top 7 automations/campaigns and a quick start setup session. Or to demo first, use this link for a trial.

Lights and Rode mic for webinar

Here are the •Portable LED lights, •Box lights, •Rode Mic, • Blue Yeti Mic, Webcam we use for webinars, online events, and meetings.

Restream.ioRestream allows you to stream live to 30+ social platforms at once. We use it to take Zoom to Facebook and YouTube simultaneously.  Check it out here. (Free sign up)

Tube BuddyTubeBuddy is a free (or paid) tool that tells you which keywords to use on your YouTube videos and channel… Free sign up here. Get found on YouTube!

Deliverability DashboardDeliverability Dashboard and Deliverability Defender helps you get your emails to your clients inbox. Works with most popular email service providers and marketing automation software. Use this and avoid the spam folder!

Fix Your Funnel

If you got an SMS reminder from us for a webinar, or have texted us at our number 530-203-5703 it came through Fix Your Funnel. It’s a full featured text messaging tool for your business. Use a keyword-driven automated conversation to open the door to texting with your Keap contacts. All the opportunity is in live texting! Don’t let anyone fool you. If you want to dramatically increase sales, start having 2-way conversations with prospects and customers via text message.  You can get your $1 trial here. And to check out how we use it, text “biz” to us at 530-203-5703 to get our free resource PDF. You’ll see the magic:)

Add over 60 tools to your marketing automation. We especially love the add-to calendar tool. And so many more… Check it out here.

OnceHub (formerly ScheduleOnce) is the meeting scheduling tool we use and love. If you ever booked a meeting at www.CindyZuelsdorf.com, you used OnceHub!  It integrates with our Google Calendar, Zoom, and automatically sends reminders. We love it! They have Live Chat and a ChatBot you’ll love, too.

Google workspace logo

We use Google Workspace (formerly called  G Suite) for email, file sharing, and more.

Telestream ScreenFlow

ScreenFlow –  Looking to make video recording and editing easier? ScreenFlow is the perfect Mac-based tool!  This is a favorite for making client videos, doing screen recording, and editing webinars – it’s easy to add logos and annotations, too.

Loom Loom- Quick videos everywhere you need them. You and your team already collaborate on documents, project planners, CRM’s, and learning management systems. With Loom, any video you record can be watched directly where it is shared.

FuseDesk – is the best customer support system on the market today. It seamlessly integrates with Keap and will help you keep you on task with clients and customers.

AsanaAsana – Manage all of your projects and team members in one place. This is where we keep track of our projects. You can delegate and assign tasks, add new team members, make notes, have conversations about tasks, make task templates (love this!), and more.

Teamwork is an all-encompassing project management software that combines some of the most powerful tools such as project management, board view, and live chat into one easy to use, yet powerful platform. I have friends who use Teamwork and love it.  And I hear that you can integrate Keap and Teamwork to each other using Zapier.


Harvest – Time tracking made oh, so simple. Harvest is the best time tracking software on the market. Track your time and your team members’ time as well, easily invoice clients, create reports with a few clicks, and manage your team directly from Harvest. Great for solopreneurs or large companies. We rely on this.

Slack – If you’re looking for a top-rate communication tool for your team, look no further than Slack. And never mind the name, this tool will make your company more productive. You can file share, put everything in one place, get notifications, and use their phone app. We use this instead of email for our team.

LastPassLastPass – Do you want to securely share passwords with your coworkers? Using LastPass is a fast and easy way to share passwords back and forth with other people. It’s secure via encryption and it’s one of the easiest and most trusted password-sharing platforms online today. It’s the Last Password you’ll ever need.


Canva – Don’t have Photoshop? Want to create great-looking images on the fly? Canva is one of the best and simplest ways to create stunning images online with ease.

BeaconBeacon – If you want a no-hassle, fast, and easy way to create awesome lead pages then Beacon is for you. Whether you’re promoting your opt-in or e-book, you can easily publish your content anywhere on several platforms in just minutes with Beacon. We use it when we need a quick checklist to go with a video or blog post but don’t want to do a full Indesign project. Works great.

GrammarlyGrammarly – Are you an English major? I’m not! Grammarly is a browser plugin that will keep an eye out for misspellings and bad grammar as you write it.

purechatPureChat – WordPress plugin that instantly connects you with your customers through live chat. Capture new leads, give instant answers to customer questions, take chats on-the-go with the mobile app, and seamlessly integrate with other software.

iubendaIubenda – Let them help with the legal requirements, so you can focus on the business. Attorney-level solutions to make your websites and apps compliant with the law across multiple countries and legislations.


Klean13 – Klean 13 is list hygiene software that gets you increased inbox placement, better conversion rates, and better email delivery.

BuzzSprout – Get your podcast launched – start for FREE.

AgoraPulse – Social media management – the one we use!

Sprout SocialSprout Social – social media management with excellent metrics.

– Create dozens of posts with a single click, curate the hottest content in your niche, and schedule your entire social output months in advance with Missinglettr.

Lights and Rode mic for webinar

Here are the •Portable LED lights, •Box lights, •Rode Mic, • Blue Yeti Mic, Webcam we use for webinars, online events, and meetings.